Difference between revisions of "Orientation on using FI-Admin for LILACS-Express Editor"

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= Including the first article =
 
= Including the first article =
 +
 +
== System access==
 +
Access http://fi-admin.bvsalud.org/ and log into the system.
 +
 
 
Http://fi-admin.bvsalud.org/ access and log into the system.
+
From the Home screen, we have:
+
 
From the Home screen, we have:
+
* System Menu (green bar) with the options:
System Menu (green bar) with the options:
+
** Bibliographic records: Module in which we create the records of journal articles.
Bibliographic records: Module in which we create the records of journal articles.
+
** Language selected for the system (available in English, Portuguese or Spanish).
Language selected for the system (available in English, Portuguese or Spanish).
+
** User name and institution code in the VHL network.
User name and institution code in the VHL network.
+
* Control panel
Control panel
+
** Recent actions (the first access will be empty, but the history of changes made by the user is registered)
Recent actions (the first access will be empty, but the history of changes made by the user is registered)
+
** Communication area and warnings to the network
communication area and warnings to the network
+
 
+
On the menu, click on "bibliographic records" to start the work.
On the menu, click on "bibliographic records" to start the work.
+
 
+
[[File:fi-admin_bibliographic_record.png|border]]
On this page we see the issues included in the system (at the beginning will be empty).
+
 
Source is how the system identifies the issues.
+
 
The articles are analytical.
+
On this page we see the issues included in the system (at the beginning will be empty).
+
* '''Source''' is how the system identifies the '''issues'''.
Data specification
+
* The '''articles''' are the '''analytics'''.
Click on "New Source".
+
 
Fill in the volume, number and issue date of publication.
+
[[File:fi-admin_select-or-add-new-source.png|border]]
By clicking "Save" the new analytics screen will open.
+
 
+
== Data specification ==
Article data
+
 
New Analytics, fill in article data.
+
Click on "New Source".
Each article demands the filling out of two forms: "Metadata" and "Full Text".
+
 
+
Fill in the volume, number and issue date of publication.
Metadata
+
 
In "metadata", give a basic description of each item.
+
[[File:fi-admin_new-source.png|border]]
Note that the metadata form is subdivided into areas. Click on the blue links to view or hide the fields in each section.
+
 
Most fields have field Wizard, which is a new window that opens to record data.
+
 
Click on the area of ​​the field to open the wizard. After entering the data, click "Save".
+
By clicking "Save" the new analytics screen will open.
+
 
Field by guidelines
+
== Article data ==
Author:
+
In "New Analytics", fill in article data.
Include all authors present in the article with their affiliation.
+
 
Membership of the order of entry is the name of the institution to the Department.
+
Each article demands the filling out of three forms: "Metadata", "Full Text" and "Event/Project".
Whenever personal authorship and institutional authorship, prefer to include the individual author.
+
 
Exception: For type of publication "Guidelines" the inclusion of both authors, personal and institutional is allowed.
+
[[File:fi-admin_new-analytic.png|border]]
+
 
Title:
+
Include title in all versions present in the article and set the language of each version.
+
Include the title of the form as shown in the document, but following current grammatical rules on the use of uppercase and lowercase letters, therefore use uppercase only to begin paragraphs, proper names, abbreviations and acronyms.
+
+
Text Language:
+
Select the text language. If the article has versions in other languages, select the languages ​​available by clicking "Ctrl" or "Command"
+
+
Trial registration:
+
Every clinical trial must have been registered in a specific database for this purpose. Include this information whenever available in the article.
+
+
Keywords of the author:
+
Include all keywords in all available languages.
+
Always set the language for each keyword.
+
+
Summary:
+
Include the complete summary in all available languages.
+
Always set the language of each summary.
+
+
Complete text
+
After filling in the "Metadata" tab, go to the "Full Text" tab.
+
In "Full text" send the full text of the article in PDF format for FI-Admin server, or add link to full text available on the Internet.
+
+
Publication
+
Finally, click "Publish as LILACS-Express."
+
Articles with LILACS-Express status will be available in LILACS after processing.
+
The article may be published as LILACS-Express only if all required and essential fields are complete. If you miss any fields the system will inform you.
+
Then, just include the following articles of the issue by clicking "New Analytics".
+
 
 
 +
=== Metadata ===
 +
In "Metadata", give a basic description of each item.
 +
 +
Note that the metadata form is subdivided into areas. Click on the blue links to view or hide the fields in each section.
 +
 +
[[File:fi-admin_new-analytic-areas.png|border]]
 +
 +
 +
Most fields have '''Field Assistant''', which is a new window that opens to fill in the data.
 +
 +
Click on the area of ​​the field to open the assistant. After entering the data, click "Save".
 +
 +
[[File:fi-admin_new-analytic-assist.png|border]]
 +
 +
 +
==== Fields ====
 +
=====Author=====
 +
* Include all authors presented in the article with their affiliation.
 +
** Affiliation's order is registered from the name of the institution on level 1 to its departments on the following levels. 
 +
* When you have individual author and institutional author, include the individual author's name.
 +
** Exception: For type of publication "Guidelines" the inclusion of both authors, personal and institutional, is allowed.
 +
 +
=====Title=====
 +
* Include title in all versions present in the article and set the language of each version.
 +
* Include the title of the form as shown in the document, but following current grammatical rules on the use of uppercase and lowercase letters, therefore use uppercase only to begin paragraphs, proper names, abbreviations and acronyms.
 +
 +
=====Text Language=====
 +
* Select the text language. If the article has versions in other languages, select the languages ​​available by clicking "Ctrl" or "Command"
 +
 +
=====Clinical trial registry=====
 +
* Every clinical trial must have been registered in a specific database for this purpose. Include this information whenever available in the article.
 +
 +
=====Author keyword=====
 +
* Include all keywords in all available languages.
 +
* Always set the language for each keyword.
 +
 +
=====Summary=====
 +
* Include the complete summary in all available languages.
 +
* Always set the language of each summary.
 +
 +
=== Full text ===
 +
After filling in the "Metadata" tab, go to the "Full Text" tab.
 +
 +
In "Full text" upload the full text of the article in PDF format for FI-Admin server, or add link to full text available on the Internet.
 +
 +
[[File:fi-admin_full-text.png|border]]
 +
 +
== Publication ==
 +
Finally, click "Publish as LILACS-Express."
 +
 +
Articles with '''LILACS-Express''' status will be available in [http://lilacs.bvsalud.org/ LILACS] after processing.
 +
 +
The article may be published as LILACS-Express only if all mandatory and essential fields are complete. If you miss any field the system will inform you.
 +
 +
[[File:fi-admin_mandatory-fields.png|border]]
 +
 +
 +
Then, just include the following articles from the issue by clicking "New Analytic".
 +
 
= Important information =
 
= Important information =
To save draft is necessary that the record has both title and author.
+
* To save draft is necessary that the record has both title and author.
First complete these two fields and click "Save Draft" to save your registration. Then click on the pencil icon to edit the registry and continue including the data. Record the draft as you fill in the data.
+
 
You cannot edit records that are being reviewed by the responsible Cooperating Center.
+
First complete these two fields and click "Save Draft" to save your registration. Then click on the pencil icon to edit the registry and continue including the data. Record the draft as you fill in the data.
Before adding an issue, make sure it is not in LILACS Search fascicles or periodical numbers
+
 
 +
[[File:fi-admin_draft.png|border]]
 +
 
 +
 
 +
* You cannot edit records that are being reviewed by the responsible Cooperating Center.
 +
 
 +
* Before adding an issue, make sure it is not in LILACS [http://wiki.reddes.bvsalud.org/index.php/LILACS_journals_search_by_issues searching by issue]
 +
 
 +
 
 +
[[Category:LILACS]]
 +
[[Category:LILACS-Express]]
 +
[[Category:FI-Admin]]

Latest revision as of 16:17, 24 August 2016

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The FI-Admin is a system for the management of the VHL sources of information. It will replace the current LILACS-Express Editor system, LILDBI-Web, used by librarians of VHL and LILACS networks, among other VHL information sources.

It provides inclusion of minimum data on the articles and load of full text in PDF within the BIREME / PAHO / WHO server.

Before starting the addition of a new issue of your magazine, check the last issue published in LILACS and in the LILACS -Express Editor system to avoid duplication of work.

There will be no migration of existing data in the LILACS -Express Editor.

Including the first article

System access

Access http://fi-admin.bvsalud.org/ and log into the system.


From the Home screen, we have:

  • System Menu (green bar) with the options:
    • Bibliographic records: Module in which we create the records of journal articles.
    • Language selected for the system (available in English, Portuguese or Spanish).
    • User name and institution code in the VHL network.
  • Control panel
    • Recent actions (the first access will be empty, but the history of changes made by the user is registered)
    • Communication area and warnings to the network

On the menu, click on "bibliographic records" to start the work.

Fi-admin bibliographic record.png


On this page we see the issues included in the system (at the beginning will be empty).

  • Source is how the system identifies the issues.
  • The articles are the analytics.

Fi-admin select-or-add-new-source.png

Data specification

Click on "New Source".

Fill in the volume, number and issue date of publication.

Fi-admin new-source.png


By clicking "Save" the new analytics screen will open.

Article data

In "New Analytics", fill in article data.

Each article demands the filling out of three forms: "Metadata", "Full Text" and "Event/Project".

Fi-admin new-analytic.png


Metadata

In "Metadata", give a basic description of each item.

Note that the metadata form is subdivided into areas. Click on the blue links to view or hide the fields in each section.

Fi-admin new-analytic-areas.png


Most fields have Field Assistant, which is a new window that opens to fill in the data.

Click on the area of ​​the field to open the assistant. After entering the data, click "Save".

Fi-admin new-analytic-assist.png


Fields

Author
  • Include all authors presented in the article with their affiliation.
    • Affiliation's order is registered from the name of the institution on level 1 to its departments on the following levels.
  • When you have individual author and institutional author, include the individual author's name.
    • Exception: For type of publication "Guidelines" the inclusion of both authors, personal and institutional, is allowed.
Title
  • Include title in all versions present in the article and set the language of each version.
  • Include the title of the form as shown in the document, but following current grammatical rules on the use of uppercase and lowercase letters, therefore use uppercase only to begin paragraphs, proper names, abbreviations and acronyms.
Text Language
  • Select the text language. If the article has versions in other languages, select the languages ​​available by clicking "Ctrl" or "Command"
Clinical trial registry
  • Every clinical trial must have been registered in a specific database for this purpose. Include this information whenever available in the article.
Author keyword
  • Include all keywords in all available languages.
  • Always set the language for each keyword.
Summary
  • Include the complete summary in all available languages.
  • Always set the language of each summary.

Full text

After filling in the "Metadata" tab, go to the "Full Text" tab.

In "Full text" upload the full text of the article in PDF format for FI-Admin server, or add link to full text available on the Internet.

Fi-admin full-text.png

Publication

Finally, click "Publish as LILACS-Express."

Articles with LILACS-Express status will be available in LILACS after processing.

The article may be published as LILACS-Express only if all mandatory and essential fields are complete. If you miss any field the system will inform you.

Fi-admin mandatory-fields.png


Then, just include the following articles from the issue by clicking "New Analytic".

Important information

  • To save draft is necessary that the record has both title and author.

First complete these two fields and click "Save Draft" to save your registration. Then click on the pencil icon to edit the registry and continue including the data. Record the draft as you fill in the data.

Fi-admin draft.png


  • You cannot edit records that are being reviewed by the responsible Cooperating Center.